Google Calendar is one of the most powerful and user-friendly tools for managing your schedule. Whether you’re planning a team meeting, organizing a family event, or coordinating with clients, the ability to share your Google Calendar can save time and boost productivity.
In this complete guide, you’ll learn how to share a Google Calendar with individuals, groups, or the public, using both desktop and mobile apps. We’ll also include important keywords to help this article rank for search engines and users looking for help with Google Calendar sharing.
Why Share Google Calendar?
Sharing your calendar can help in many situations:
- Team Collaboration – Share availability with coworkers
- Family Planning – Coordinate school events, appointments, or vacations
- Client Scheduling – Show available slots to clients or customers
- Public Events – Promote webinars, events, or classes
Keywords: share Google Calendar, Google Calendar for teams, public Google Calendar
How to Share Google Calendar on Desktop (PC or Mac)
✅ Step-by-Step Instructions:
- Open Google Calendar
- Visit calendar.google.com and sign in with your Google account.
- Select the Calendar to Share
- On the left panel, find “My calendars”
- Hover over the calendar you want to share
- Click the three vertical dots (⋮) next to it and select “Settings and sharing“
- Choose Sharing Settings
- Scroll down to the “Share with specific people” section
- Click “Add people”
- Enter Email Addresses
- Add the email address(es) of the person(s) you want to share the calendar with
- Choose their permission level:
- See only free/busy
- See all event details
- Make changes to events
- Make changes and manage sharing
- Click “Send”
- The invitee will receive an email with access to your calendar
Keywords: how to share Google Calendar with someone, invite to Google Calendar, calendar sharing permissions
How to Share Google Calendar on Mobile (Android & iOS)
While the mobile app has limited sharing options, you can still manage your calendars:
- Open the Google Calendar App
- Tap the Menu (≡) > Settings
- Select the calendar you want to manage
- Tap on “Share” or “Manage sharing” (this may redirect you to a browser)
Tip: For full sharing options, use a desktop browser.
Keywords: share Google Calendar on iPhone, Android calendar sharing, mobile calendar settings
How to Share Google Calendar Publicly
If you want your calendar to be accessible to anyone with the link, follow these steps:
- Go to Calendar Settings
- Under “Access permissions for events”, check the box:
- “Make available to public”
- Choose what others can see:
- “See only free/busy” or “See all event details”
- Copy the calendar link or embed code if you want to post it on a website
Keywords: public Google Calendar, embed Google Calendar, share calendar link
How to Stop Sharing Google Calendar
To remove someone’s access:
- Go back to “Settings and sharing” for the calendar
- Under “Share with specific people,” find the person
- Click the trash can icon to remove their access
Tip: You can also uncheck “Make public” to stop public sharing.
Keywords: unshare Google Calendar, stop calendar sharing, remove calendar access
Best Practices for Sharing Google Calendar
- ✅ Use clear calendar names (e.g., “Team Schedule” instead of “Calendar 1”)
- ✅ Limit permissions to avoid accidental edits
- ✅ Create separate calendars for different purposes (work, personal, public events)
- ✅ Color code events for easy visual management
Troubleshooting Google Calendar Sharing Issues
❓ Invitee didn’t receive the calendar?
- Ask them to check Spam or Promotions tab.
- Ensure the email address was typed correctly.
❓ Shared events not updating?
- Ask users to refresh or re-sync their calendar app.
❓ Can’t share calendar from mobile?
- Use the desktop version of Google Calendar for full access.
Also Read-Tech Layoffs in 2025: Causes, Impact, and What’s Next